Guidance: Pay no Customs Duty or VAT on goods for disabled people

You can claim relief to pay no Customs Duty or VAT on goods specially designed or adapted to assist disabled people, including people who are blind or partially sighted, in carrying out everyday activities.

Some goods are zero rated for VAT when imported for disabled people, imported by charities or purchased with donated funds.

Some goods are automatically free of Customs Duty. You can check this by finding the commodity code in the tariff.

If your goods are not free of duty in the tariff, or not zero rated for VAT, you can claim relief from Customs Duty and VAT on certain goods.

Who can claim

Customs Duty

You can bring goods into the UK from outside the UK free from Customs Duty if:

• you’re an organisation approved by HMRC mainly concerned with the education of, or assistance to disabled people or those who are blind or partially sighted
• you have a disability, are blind or partially sighted and are bringing in goods for your personal use because of your disability
• you’re a nominated carer – someone acting on behalf of a disabled, blind or partially sighted person and known to them, such as a parent, guardian, spouse or partner, or family member- importing goods to be used by the disabled person only

VAT

You can bring goods into the UK from outside the UK free from VAT if:

• you’re a disabled person or a nominated carer, importing goods for personal use
• you’re a charity that makes the goods available to disabled people for their personal use

Find out more about VAT relief for disabled and older people in Notice 701/7, paragraph 8.1.

Goods that can get relief from Customs Duty

Goods for people who are blind or partially sighted

You can get relief from Customs Duty on goods specially designed or adapted to provide educational, scientific or cultural help to people who are blind or partially sighted for example:

• white canes and similar items used for mobility assistance and for condition identification and awareness
• teaching aids
• equipment and digital media used to produce braille and talking books
• electronic reading machines

These goods must be for the sole use of the blind or partially sighted person. A list of the goods eligible for relief is below.

You can also get relief from Customs Duty on spare parts, components, tools and accessories specifically or recognisably intended for goods that can get duty relief.

Goods for people with a physical or mental disability

You can get relief from Customs Duty on goods specially designed or adapted to provide educational, employment or social help to people with physical or learning disability or help them carry out their everyday activities, for example:

• teaching aids
• table games and accessories

These goods must be for the sole use of the disabled person.

You can also get relief from Customs Duty on spare parts, components, tools and accessories specifically or recognisably intended for goods that can get duty relief.

Goods you cannot claim relief from Customs Duty

You cannot get relief on:

• standard generic wheelchairs and mobility light vehicles
• motor vehicles or other methods of transport that have not already been specifically adapted for the sole use of the person with disability (a disabled person)
• watches made from precious metals

Commodity codes for items imported for people who are blind or partially sighted

Goods	Description	Commodity code
Braille paper	Uncoated paper and paperboard used for writing, printing or other graphic purposes, and non-perforated punchcards and punch tape paper, in rolls or rectangular (including square) sheets, of any size, other than paper of heading No 4801 or 4803; hand-made paper and paperboard. Other paper and paperboard, containing no more than 10% (in weight) of fibres from a mechanical or chemi-mechanical process	4802
Braille paper	Weighing between 40 and 150grams (g) per metre (m)2 in rolls	ex 4802 55
Braille paper	Weighing between 40g per m2 and 150g per m2, in sheets, with one side not more than 435 millimetre (mm) in length and the other side not more than 297mm in width, in an unfolded state	ex 4802 56
Other braille paper	Weighing 40g per m2 or more but not more than 150g per m2	ex 4802 57 00
Braille paper	Other paper and paperboard weighing more than 150g per m2 with more than 10% of weight consisting of fibres from a mechanical or chemi- mechanical process	ex 4802 58
Braille paper	In rolls	ex 4802 61
Braille paper	Other	ex 4802 61 80
Braille paper	In sheets with one side no more than 435mm in length and the other side no more than 297mm in width (unfolded)	ex 4802 62 00
Braille paper	Other	ex 4802 69 00
Other uncoated paper and paperboard	Other uncoated paper and paperboard in rolls or sheets	4805
Braille paper	Weighing 150g per m2 or less	ex 4805 91 00
Braille paper	Weighing more than 150g per m2 but less than 225g per m2	ex 4805 92 00
Braille paper	Weighing 225g per m2 or more	4805 93
Braille paper	Other	ex 4805 93 80
Other paper, paperboard, cellulose wadding and webs of cellulose fibres	Other paper, paperboard, cellulose wadding and webs of cellulose fibres, cut to size or shape; other articles of paper pulp, paper, paperboard, cellulose wadding or webs of cellulose fibres. Other paper and paperboard, used for writing, printing or other graphic purposes	4823
Other	Other	4823 90
Braille paper	Paper and paperboard, used for writing, printing or other graphic purposes	ex 4823 90 40
White canes for the blind and partially sighted	Walking-sticks, seat-sticks, whips, riding-crops and the like	ex 6602 00 00
Adapted for use by the blind and partially sighted	Typewriters and word-processing machines	ex 8469
Equipment for the mechanical production of braille and recorded material for the blind	Automatic data-processing machines and units thereof; magnetic or optical readers, machines for transcribing data onto data media in coded form and machines for processing such data, not elsewhere specified or included	ex 8471
Record and cassette players specially designed or adapted for the blind and partially sighted	Sound recording or sound reproducing apparatus	ex 8519
Talking books, magnetic tapes and cassettes for producing braille and talking books	Discs, tapes, solid-state non-volatile storage devices, ‘smart cards’ and other media for the recording of sound or of other phenomena, whether or not recorded, including matrices and masters for the production of discs	ex 8523
Other optical appliances and instruments	Liquid crystal devices not constituting articles, lasers, other than laser diodes	9013
Other devices, appliances and instruments	Television enlargers for the blind and partially sighted	ex 9013 80
Orthopaedic appliances	Orthopaedic appliances, including crutches, surgical belts and trusses; splints and other fracture appliances; artificial parts of the body; hearing aids and other appliances which are worn or carried, or implanted in the body, to compensate for disability	9021
Other	Other	9021 90
Other	Products for the blind and partially sighted, such as electronic orientators and obstacle detector appliances, television enlargers and electronic reading machines	ex 9021 90 90
Demonstration instruments, apparatus and models	Instruments, apparatus and models, designed for demonstration purposes (for example, in education or exhibitions), unsuitable for other uses	9023 00
Teaching aids	Teaching aids and apparatus specifically designed for the use of the blind and partially sighted	ex 9023 00 80
Braille watches with cases other than of precious metals	Wrist-watches, pocket-watches and other watches, including stop-watches	ex 9102
Articles for funfair, parlour and casino games and bowling alley equipment	Articles for funfair, table or parlour games, including printables, billiards, special tables for casino games and automatic bowling alley equipment	9504
Other	Other	9504 90
Other	Table games and accessories specially adapted for the blind and partially sighted to use	ex 9504 90 90
Various	All other articles specially designed for the education, scientific or cultural advancement of the blind and partially sighted	various

Before you claim

You should check if your goods are strictly controlled and if you will need an import licence.

How to apply

You require approval from the National Imports Reliefs Unit before importing goods if you’re:

• a nominated carer or an organisation importing goods in baggage
• an organisation, individual or nominated carer importing goods by freight or post

If you require approval, contact the National Imports Reliefs Unit before making any importations. You will be sent a form to complete and return.

If you are the nominated carer acting on behalf of an individual, you must provide an official letter of support from a medical professional, such as the disabled person’s General Practitioner (GP) or hospital consultant to confirm this.

If your application is successful, the National Imports Reliefs Unit will issue you with a certificate that you must use when you make your import declaration.

How to claim

When to claim

You should claim relief at the time of import. If you do not do this, we may accept a late claim and repay the appropriate charges subject to conditions.

Goods imported as freight or in baggage

Claim relief by completing an import declaration on the Customs Declaration Service.

If you’re an organisation involved in the education or provision of education for disabled people enter one of the following Additional Procedure Codes in DE 1/11 of your import declaration:

• C21 – for goods specifically designed for the educational, scientific, or cultural advancement of people with visual impairment
• C23 – for goods specifically designed for use by people who are blind or partially sighted
• C25 – for goods specifically designed for use by people with disability (other than people who are blind or partially sighted)

If you’re an individual importing goods for your own use or a nominated carer importing goods on behalf of a disabled person enter one of the following codes in DE 1/11:

• C22 – for goods specifically designed for use by people who are blind or partially sighted
• C24 – for goods specifically designed for use by people with disability (other than people who are blind or partially sighted)

When using codes C21, C22, C24, individuals importing goods under these codes are eligible to claim VAT relief on them. To do so, the Additional Procedure Code F45 must also be declared in DE 1/11.

When using codes C23 and C25, goods will only qualify for VAT relief if they have been obtained free of charge by the organisation. If you’re eligible to claim VAT relief, Additional Procedure Code F45 must also be declared in DE 1/11.

You’ll need to have the necessary supporting documentation or evidence to show you’re entitled to this relief. If you do not, you must give us financial security (normally a cash deposit or a banker’s guarantee) to cover the duty or VAT before we’ll release the goods. We’ll discharge the security later if we are satisfied you qualify for relief.

You must:

• present an official letter of support confirming you as the nominated carer (if applicable)
• complete an import declaration
• present your certificate from the National Imports Reliefs Unit (if you required approval) and enter the certificate number in DE 2/2 of your import declaration

Find out more information about how to:

• declare goods under this relief, including how to evidence eligibility to use the relief can be found in: Appendix 2: DE 1/11: Additional Procedure Codes of the Customs Declaration Service (CDS)
• complete an import declaration on the Customs Declaration Service in the CDS Declaration Completion Instructions for Imports

Goods imported by post

Ask the sender to write ‘goods for people with a disability: relief claimed’ clearly on the package and its accompanying customs declaration (CN 22 or CN 23).

We may send you a simplified form to complete and return.

If the package is not clearly marked, you must pay the duty and VAT. You can write to customs at the postal depot where the charges were raised.

You must send the document showing the charges and prove that conditions of this relief are met. If the goods qualify for relief, HMRC will repay any duty and VAT.

Getting someone else to complete your customs declarations

You can use someone else to complete entries on your behalf but you must make sure:

• that you’re always clearly identified as the approval holder claiming relief
• you provide them with the certificate from the National Imports Reliefs Unit if you require approval
• there are clear, written instructions for the goods to be entered under this procedure

After you’ve claimed

If you dispose of your goods

You must tell the National Imports Reliefs Unit if you intend to dispose of your goods or transfer them to another entity.

If you’re a charity contact the Excise and Customs Helpline to find out when you can supply imported goods free of VAT.

If you’re an organisation approved to import goods under this relief you may lend, hire out or transfer the goods on a non-commercial and non-profit making basis to:

• disabled people without payment of duty and VAT
• another organisation approved to import goods under this relief

If you dispose of the goods in any other way, contact the National Imports Reliefs Unit for details of what you need to do.

If you have a disability, or are a nominated carer and you dispose or transfer your goods, contact the National Imports Reliefs Unit to check if you need to pay duty.

Records you must keep

You must keep:

• any National Imports Reliefs Unit certificates or acknowledgement letters
• receipts
• bills
• invoices
• insurance documents
• evidence of disposal

You need to keep additional records if:

• you transfer goods to another approved entity — keep any official documentation detailing transfer between you and the other entity
• you re-export the goods — keep the National Export System declaration details or export documentation providing information about the date of export
• your goods are stolen, lost or destroyed — keep police or insurance incident reports, or official documentation providing details of the date of the incident or loss

If you break the conditions of the relief

If you no longer meet the conditions of the relief, you must immediately notify the National Imports Reliefs Unit electronically, or in writing. The relieved Customs Duty and VAT may be payable.

If you want to appeal

Appeal if you disagree with a decision.